🛹 Onboarding workflow

Note

This workflow applies for all new team members, including PhD students, student assistants (HiWis and trainees), without exception!

Workflow flowchart

graph LR;
    before["Before Arrival"] --> issue["🛹 Onboarding Issue"] ---> done["✅"];
    issue --> onboarding["🪑 FGKW Onboarding"] -.-> done;
    onboarding --> issue;

Workflow steps:

1. Before arrival

If you want, feel free to:

• Browse this manual.
• Come visit us for a coffee or join our team meeting.
• Have a look at our papers or our projects on GitHub.

• For employees:
  • After all documents have been submitted to HR, you will be contacted by a person from HR about signing your contract.
  • Let Peter know once your contract has been signed and agree your exact start date.
  • Follow the TUB IT provisioning instructions as soon as possible.
  • Inform Peter once your TUB IT account (<name>@tu-berlin.de) is available. This may be after your contract start date.
  • You may proceed with the next steps only after your contract start date.
• For students:
  • Discuss your thesis project and especially start date with Peter.
  • Inform Peter about your TUB IT account (<name>@campus.tu-berlin.de) as soon as possible.
  • You may proceed with the next steps only after your registration form has been sent to the Prüfungsamt.
• For trainees:
  • Discuss and agree your start date with Peter.
  • Inform Peter once your external TUB IT account (<name>@campus.tu-berlin.de) is working.
  • You may proceed with the next steps only after your placement start date.

You cannot start working before your start date.

You are not allowed to:

• enter the labs before your agreed start date, with the exception of the lab tour;
• do any paid work for the Lab or Chair before your contract start date;

You are only cleared to work in the labs only after Delf signs off on your safety training.

2. 🛹 Onboarding Issue

• Make sure you can access our Onboarding on gitlab
  • You should be using your TUB IT account to access this page.
• Make a new issue using this link:
  • 
  • Please open the issue as soon as possible.
• Make changes to the onboarding issue as you complete tasks.
• After you’re finished, assign the issue to Peter.

Do not close the issue. We will use it for your offboarding.

3. 🪑 FGKW Onboarding

• Download your FGKW Onboarding Form and follow the steps.
• Introduce yourself:
  • Personally at the first FGKW Team meeting.
  • By email to keramik-maba3@lists.tu-berlin.de and keramik-stuba3@lists.tu-berlin.de in both German and English.
    • Tell us who you are, what you’re working on, who you’re working with.
    • Tell us when your planned start and end dates are.
    • Attach a photo.
• Arrange your safety training with Delf:
  • Get Delf to sign your FGKW Onboarding Form once complete
• Fill in the registration forms (for Team and for Secretary) as instructed on the FGKW Onboarding Form
• Fill in the compliance form as instructed on the FGKW Onboarding Form
• Return a copy of the FGKW Onboarding Form to Peter for archiving.
• Make changes to the above onboarding issue as you complete the tasks.

Your onboarding is only complete once the onboarding issue is marked as Approved by Peter.