🛹 Onboarding workflow

Note

This workflow applies for all new team members, including PhD students, student assistants (HiWis and trainees), without exception!

Workflow flowchart

graph LR;
    before["Before Arrival"] --> issue["🛹 Onboarding Issue"] ---> done["✅"];
    issue --> onboarding["🪑 FGKW Onboarding"] -.-> done;
    onboarding --> issue;

Workflow steps:

1. Before arrival

If you want, feel free to:

• Browse this manual.
• Come visit us for a coffee or join our team meeting.
• Have a look at our papers or our projects on GitHub.

• For employees:
  • After all documents have been submitted to HR, you will be contacted by a person from HR about signing your contract.
  • Let Peter know once your contract has been signed and agree your exact start date.
  • Follow the TUB IT provisioning instructions as soon as possible.
  • Inform Peter once your TUB IT account (<name>@tu-berlin.de) is available. This may be after your contract start date.
  • You may proceed with the next steps only after your contract start date.
• For students:
  • Discuss your thesis project and especially start date with Peter.
  • Inform Peter about your TUB IT account (<name>@campus.tu-berlin.de) as soon as possible.
  • You may proceed with the next steps only after your registration form has been sent to the Prüfungsamt.
• For trainees:
  • Discuss and agree your start date with Peter.
  • Inform Peter once your external TUB IT account (<name>@campus.tu-berlin.de) is working.
  • You may proceed with the next steps only after your placement start date.

You cannot start working before your start date.

You are not allowed to:

• enter the labs before your agreed start date, with the exception of the lab tour;
• do any paid work for the Lab or Chair before your contract start date;

You are only cleared to work in the labs only after Delf signs off on your safety training.

2. 🛹 Onboarding Issue

• Make sure you can access our Onboarding on gitlab
  • You should be using your TUB IT account to access this page.
• Make a new issue using this link:
  • 
  • Please open the issue as soon as possible.
• Make changes to the onboarding issue as you complete tasks.
• After you’re finished, assign the issue to Peter.

Note

Do not close the issue. We will use it for your offboarding.

3. 🪑 FGKW Onboarding

A separate workflow has to be completed for onboarding as part of the Fachgebiet. You should be given your FGKW Onboarding Form by Peter on your first day, and follow the steps within. In case of any questions, ask Peter.

• Upload a scan of the FGKW Onboarding Form to your onboarding issue.
• Make changes to the above onboarding issue as you complete the tasks in the FGKW Onboarding Form.

Note

Your onboarding is only complete once the onboarding issue is marked as Approved by Peter.